We are hiring
The Irish Countrywomen’s Association (ICA) is seeking to recruit an Operations and Finance Manager.
Interested candidates are invited to submit send CV and cover letter highlighting the suitability to the role, by email to email@example.com marked ‘OPERATIONS AND FINANCE MANAGER‘.
The ICA will evaluate applications for the role on an ongoing basis. The ICA reserves the right to close the advertisement early if in receipt of high value of suitable applications.
If interested, early application to the role is advised.
Please share the below job description widely.
Job Description – Operations and Finance Manager
Position: Operations and Finance Manager, contract offered
on full-time basis, indefinite duration following completion of satisfactory
probationary period. Part-time candidates may be considered, depending on
experience and/or job-sharing availability.
Start date: ASAP
Reports to: CEO
Location: ICA Central Office, 58 Merrion Road, Dublin 4.
Reporting to the CEO, The Operations and Finance Manager is an exciting role that involves supporting the financial and operational management and supporting in a series of projects and programmes across the function, as the need arises for the ICA.
Responsibilities include but are not limited to the following:
Working with the CEO, support the financial administration, planning and reporting capacity of the organisation, including but not limited to:
- Maintaining Purchases & Sales Ledgers.
- Suppliers Payments.
- Credit Control.
- Managing Cash Flow.
- Bank Reconciliation.
- Revenue Returns.
- Dealing with all creditor, debtor and payroll systems and ensuring that all payments are made in line with contracts, the purchasing system, payment approval, credit arrangements and budgeting policies.
- Issuing Invoices and Statements to Debtors and follow up on receiving payment.
- Processing of all income and payments in relation to unrestricted and restricted funds.
- Processing of payments and all income in relation to specific projects including conferences, events, fund raisers etc.,
- Preparation of all information required for monthly reconciliation accounts, annual accounts and for the audit process.
- Ensure financial compliance processes are fulfilled with the support of the relevant organisational advisors (e.g. filing of Financial Statements).
- Management of all financial files and records required for any external audits including revenue and third-party funders.
- Preparation and submission of funding applications to a range of funding stakeholders.
- Preparation and submission of EOY statement of accountability and financial reports for funding received.
- Work with the CEO in the preparation of budgets for ICA work programme annually and in relation to specific projects and activity areas.
- Preparation of monthly financial report.
- Providing Administrative support to National Treasurer and CEO.
- Preparation of reports for the Finance committee.
- Providing advice and guidance to the Guild and Federation Treasurers on financial management at each level.
- Processing of Membership Fees from Federation Treasurers – Preparation and ongoing maintenance of Membership records on a National, Federation and Guild basis.
- Processing of other items such as An Grianán vouchers to Guilds.
- Supporting CEO, and National Officers as requested by the CEO.
- Work with the CEO to ensure a smooth, effective and efficient running of the operations for Central Office and the wider membership, as the need arises.
- Support CEO in the preparation and/or revision of operational and financial policies.
- Support the set up and logistics of AGM, Conferences, National Elections, Craft Days, Monthly Mailings, Knitting & Stitching Show etc. Follow up as necessary and as directed by the CEO.
- Responsibility for the operational upkeep of No.58 with the support of the CEO.
- Meeting and welcoming members to Merrion Road – dealing with their queries, sales etc..
- Collaborate and coordinate staff support for members with queries: answering telephone, taking messages, and dealing with queries.
- Support capacity e.g., set-up of room and catering at NEB and NAC and craft days.
This job description is a guide to the general range of duties attached to the role. It is intended to be neither definitive nor restrictive and is subject to review with the employee concerned and therefore may be updated from time to time to reflect changing business and operational needs and the employee’s own development and growth needs.
- A minimum of 3 years’ experience in similar role, ideally in the community and voluntary sector.
- Knowledge of computer systems and accounting software (Sage, Thesaurus Software etc.)
- Excellent communication skills written and verbal.
- Strong attention to detail and accuracy of data input.
- Strong data analysis skills.
- Experience budgeting and forecasting.
- Strong communications and interpersonal skills.
- Familiarity with business and financial principles.
- Leadership ability.
- Outstanding organisational skills.
- A flexible approach and ability to work independently and as part of a team.
- Previous experience working in the community and voluntary sector in a finance-related and/or operations role.
- Alternatively experience in and familiarity with membership organisations.
- Familiarity with Irish heritage and culture.